ISLAMABAD: The Establishment Division has notified the Civil Servants (Directory Retirement From Service) Rules, 2020.
There shall be a retirement board to recommend to the competent authority directory retirement from service in respect of civil servants.
No civil servant shall be recommended for directory retirement under these rules, unless any one or more of the following conditions is/are fulfilled in his/her case: (a) has earned average performance evaluation reports (PERs) or adverse remarks have been recorded in three or more PERs from three different officers, for a period not less than six months and have attained-finality after appeal there against if any;
(b) has been twice recommended for supersession by the Central Selection Board (CSB), Departmental Selection Board (DSB) or Departmental Promotion Committee (DPC), as the case may be, or twice not recommended for promotion by the High Powered Selection Board and such recommendations have been approved by the appointing authority and the matter has attained finality;
(c) has been found guilty of corruption or has entered into plea bargain or voluntary return with National Accountability Bureau or any other investigating agency;
(d) has been on more than one occasion placed in category ‘C’ by the CSB, DSB or, as the case may be, DPC under the Civil Servants Promotion (BPS-18 to BPS-21) Rules, 2019; or
(e) has conduct unbecoming.
According to the procedure for directory retirement, each Division, Department or office shall maintain a list of civil servants who have completed service along with complete service record.
A review of the performance of all civil servants by the respective retirement board and retirement committees shall be conducted upon completion of service.
Subsequent to the mandatory review upon completion of service and prior to retirement at the age of superannuation or exercising the option of premature retirement, cases of civil servants shall be referred by the Secretary or Cadre Administrator concerned to the relevant retirement board or retirement committees, as the case may be, if it is determined that grounds for directory retirement have become applicable.
While referring cases to the retirement board or retirement committees either for mandatory review after service or any subsequent review, the Secretary or Cadre Administrator concerned shall ensure provision of relevant record; including complete facts, supporting documentary evidence, if any, duly authenticated service record, as well as such other record as may be considered relevant.
The retirement board or retirement, committees shall examine the referred cases and may -recommend to the competent authority, giving specific reasons, directory retirement of a civil servant.
If the competent authority, after examining the recommendations of the retirement board or retirement committees and other record placed before it, agrees with the recommendations for directory retirement of a civil servant, he shall issue a show cause notice to the civil servant concerned informing him of the grounds on which it is proposed to make the direction for directory retirement and, shall provide him the opportunity of personal hearing if so requested by the civil servant concerned: provided that in cases where the Prime Minister is the competent authority, he may designate a BS-22 officer for granting personal hearing to the civil servant(s) on his behalf.
On receipt of reply of the civil servant and after giving him the opportunity of personal hearing, if any; where the competent authority is satisfied that further retention in service of the civil’ servant is not in the public interest, the competent authority shall pass order for directory retirement.
A civil servant against whom an order for directory retirement is passed by the competent authority shall be eligible for pension or other retirement benefits as the competent authority may, in public interest, directs.
A civil servant against whom an order for directory retirement is passed by the competent authority shall have the right of appeal or, as the case may be, review in accordance with the Civil Servants (Appeal) Rules, 1977.